Title: Executive Assistant
NOTE: To avoid spamming with irrelevant resumes, we suggest genuinely interested candidates to read through the entire job description to understand and verify the suitability of your profile for this role before applying. This is a “Plug and Play” role to get risk-free quick-results for a family business . Due to our limited time/resources, only shortlisted candidates can be contacted but we would always consider your profile for other suitable roles. Salary depends on candidate’s skills, experience and other attributes. Hiring preference always depend on candidates’ skills/experience/knowledge and other attributes which are suitable for client’s customer demographics to gain better revenue/customer experience.
What You’ll Be Doing:
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of the Directors supported and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Key Responsibilities include:
Management of complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
Manage expense report coordination and submission
Organize, execute, and assist team
Track and help drive completion of key deliverables and follow up on outstanding items
Act as a liaison for direct reports
Management of team space, including moves and reconfigurations
Work closely with the leadership team and other Executive Assistants to provide support to the organization
Document writing, editing, and readiness
Experience providing executive support assistance at Senior management level
· 5+ years of prior similar experience
· Experience with Microsoft Outlook, Excel and Word management skills
Strong organizational, communication and interpersonal skills
Strong analytical skills and demonstrated ability to improve processes
Ability to prioritize and handle multiple assignments at any given time
High levels of integrity and discretion. Impeccable attention to detail
Highly motivated, organized individual who is able to work effectively with minimal supervision
Experience designing processes to maximize efficiency
The client values individuality and their spa is an inclusive environment.
This posting is just an outline of the basic responsibilities and requirements for the position, there is more to being a member of this client, so just keep in mind that this is not a comprehensive list of everything the job will entail. Your duties, responsibilities and activities may change as per business requirements.
Please refrain from applying if your profile is not exact match for this role. CVs to Resume@macgroup.me
Whilst we will endeavor to contact you following your application, due to the high volume of applications if you have not had notification from us within 24 hours please take your application as not being successful this time, we will keep your details in the database for future opportunities.
NB: Please note that, not getting shortlisted for a role is no reflection on your skills or qualifications; it simply means that the hiring manager is giving more priority to many other specific factors other than skills or experience which are relevant to this position based on their current business requirements.*
* Please note that candidates are NOT selected merely based on skills/experience . Majority of the Hiring Managers use Talent Analytics that check various factors based on their previous hires, including Suitability to team/company culture, Possible duration a candidate sticks with the company, Nature of client-pool, Work locations/timings, Market Knowledge and many other factors that add value to business. The hiring decisions are taken to run the business at low-risk in steady, optimized, efficient manner.